Student Assistant Supervisor Handbook

The purpose of this information is to define the general Library Human Resources Office practices regarding Student Assistant employment at the University Library.   The information in this handbook is for use by Student Assistant Supervisors to familiarize themselves with the employment policies and procedures for Student Assistant employees. The University Library is committed to offering students valuable training in a library setting.  This includes the opportunity to gain hands-on experience in the workplace. For that reason, it is important that Student Assistant Supervisors make every effort to properly educate and acquaint students with proper business behavior.

Hiring Student Assistant Employees

Hiring a Student Assistant
Advertising for Student Assistant Jobs
Eligibility to Work as a Student Assistant
Eligibility to Work as an International Student
Student Employment in Multiple Departments

Student Assistant Sign-up Procedures

New Hire Signup
New Hire Signup for International Students
Extending Student Assistant Employment
Extension Periods
Rehiring Student Assistants
Federal Work Study

Payroll Information

Wage Information
TIM Timecards
TIM Timecard Expectations
Corrections to TIM Timecards
Direct Deposit
W2 Information
Stop Payments
Changing Funding Information
Working on a University Holiday


Orienting Checklist for Student Assistants
Workplace Safety Training
Accidents/Injuries on the Job
Termination of Student Assistant Employment
Termination Procedures
Frequently Asked Questions


Student Assistant Application
Student Assistant Extension Form
Acceptable Documents for the I-9
Direct Deposit Authorization
Cancellation of Direct Deposit Authorization
Summary Sheet Template
Release of Employment Information