Assistant Director for Annual Giving and Donor Relations



POSITION:         Assistant Director for Annual Giving and Donor Relations (At Will Appointment)

 The University of North Carolina at Chapel Hill seeks a motivated, energetic, innovative, collaborative, and knowledgeable individual for the position of the Assistant Director for Annual Giving and Donor Relations.  The Assistant Director for Annual Giving and Donor Relations will dedicate her/his time to leading a comprehensive annual giving program to advance the mission of University Libraries. The position will create a strategic and comprehensive development plan for annual giving by securing private funding from prospects and donors at the leadership annual giving level of $1K and more; maintain an active pipeline of qualified individual prospects and donors; engage and motivate prospects and donors by building a robust stewardship and donor relations program; support the Friends of the Library Board of Directors; plan fundraising and stewardship events, particularly as they relate to annual gift prospects and donors; and foster pan-university efforts between University Libraries and the University of North Carolina at Chapel Hill.

Principal responsibilities:

Annual Giving Program Management (50%)

  • Utilizing best practices, create and lead a comprehensive plan for University Libraries annual fundraising program
  • Sustain and expand donor constituency by identifying, cultivating, soliciting, and stewarding annual giving prospects at gifts of $1,000+ to meet Annual Fund goals and key performance metrics established by the Executive Director of Library development
  • Maintain an active portfolio of University Libraries qualified annual giving prospects and donors
  • Research and analyze data and trends, as well as prepare and share reports, to identify prospects and build donor pipeline

Annual Giving Communications (15%)

  • Plan and manage all annual fund direct mail and web-based solicitations, as well as phonathon solicitations
  • Oversee annual stewardship reports to individual donors and foundations and year-end impact report

Donor Relations (30%)

  • Develop and implement a comprehensive program for donor engagement to strengthen prospect identification, cultivation, and solicitation through individual engagement, communications, and events
  • Develop and maintain an efficient donor-centric program for stewardship and donor recognition to strengthen donor retention and foster increased giving
  • Manage all gift acknowledgments and stewardship activities and initiatives
  • Establish relationships with donors through phone calls, correspondence, participation in events, and in person meetings
  • Respond to donor inquiries and requests regarding gifts, including providing information about giving opportunities, to establish strong relationships built on timely response, accuracy, and respect
  • Plan and manage logistics for Friends of the Library Board (advisory board made up of Library donors) meetings and dinners twice a year as well as other strategic donor-focused events throughout the year
  • Serve as staff liaison to at least one Friends of the Library Board committees

Special Projects: (5%)

  • Proactively create and deliver efficient processes and tools to streamline the Library Development team’s ability to work collaboratively and proactively across Libraries and the University Development Office with teams such as Libraries Communications, Annual Giving, Donor Relations, and Prospect Management and Analytics
  • Maintain up-to-date and detailed records of all donor interactions and related activities in DAVIE, the University’s alumni and development information management database



A bachelor’s degree is required.

A successful candidate should have a minimum of 2 years of full-time experience in the following areas: annual giving, project management, donor engagement or closely related full-time experience preferably in higher education. Candidates should demonstrate understanding of basic principles and techniques of successful annual fundraising and donor engagement as they pertain to: strategy and analysis, communications, data management, solicitations in various forms (direct mail, electronic, social media, by phone, and in person), and effective methods of donor research.

The position requires strong verbal and written communication skills, as well as excellent interpersonal skills and strong judgment. Ability to interact effectively in a comprehensive environment with donors, faculty, staff, and volunteers. Exhibits the highest standards of professionalism, ability to handle multiple priorities well, strong organizational and implementation skills, ability to perform well under pressure and work within deadlines, excellent computer and software skills, and the ability to work collegially and effectively as a key member of the University Libraries and the larger UNC community. Holds self to high professional standard as evidenced by integrity, initiative, collaborative teamwork, critical thinking, accuracy, consistency, timeliness, and attention to detail.  Enthusiasm for University Libraries fundraising in addition to a spirit of creativity is highly desired.

Local and regional travel, evening and some weekend work is required.

The University and The Libraries
The University of North Carolina at Chapel Hill is the country’s oldest state university. UNC Chapel Hill has an enrollment of approximately 29,000 students, employs more than 3,500 members of the faculty, and offers 69 doctoral degrees as well as professional degrees in medicine, nursing, dentistry, pharmacy and law. The UNC Health Sciences Library is part of the University Libraries and is a recognized leader within the Association of Academic Health Science Libraries.  University Library collections include over 7.5 million volumes. The Library is a member of the Association of Research Libraries and the Center for Research Libraries. Together with the libraries at Duke University, North Carolina Central University, and North Carolina State University, the members of the Triangle Research Libraries Network (TRLN) provide services and collections to their students, faculty, and staff in support of the education, research, and service missions of the universities.

The University Libraries are committed to increasing the diversity of its staff, and therefore welcomes applications from candidates who bring additional dimensions to our mission and work. The University Libraries invest proudly in our employees, strive to create a diverse environment of respect and collaboration, and encourage vision and innovation.

The Region
The Triangle region is one of the most desirable places to live and work in North America and offers its residents a wide array of recreational, cultural, and intellectual activities. The mountains or the seashore are less than half day’s drive from Chapel Hill.

Salary and Benefits
This is a twelve-month academic appointment; salary is commensurate with qualifications and experience. Standard state benefits of annual leave, sick leave, and State or optional retirement plan.

Deadline for Application
Review of applications will begin immediately.  Applications will be accepted until the position is filled, but preference will be given to applications received by March 12, 2020.

To Apply
Please visit  Please include a letter of application, a resume and the name, mailing address, email address, and telephone number of three professional references, one of whom must be a current supervisor. Additionally, please indicate in your cover letter where you first learned of this position.


The University of North Carolina at Chapel Hill is an equal opportunity employer that welcomes all to apply, including protected veterans and individuals with disabilities.