Forms, Policies & Procedures

Awards, Benefits, and Compensation

Spotlight Award Nomination Form
Star Heels Award Nomination Form
Worker’s Compensation, Employee Accident Report Form
Worker’s Compensation, Supervisor Accident Report Form
Worker’s Compensation, North Carolina Form 19
Intent to Engage in External Professional Activities for Pay
Secondary Employment Form
Employee’s NC State Withholding Allowance Certificate (NC-4 Form)
Employee’s Federal Withholding Allowance Certificate (W-4 Form)
Reclassification (competency level changes) of SHRA positions


Vacation and Sick Leave FAQ
EHRA Leave Record (2017)
SHRA Leave Record (2017)
Shared Leave Application to Donate
Shared Leave Application to Receive
Family Medical Leave Act (FMLA) Application

Performance Management

SHRA Performance Appraisal Form
SHRA Performance Management Toolkit
Librarian Ranking Chart
Librarian Notification of Review for Ranking
Structure for Librarian Ranking and Promotion
Reappointment Timeline for General Librarians
Reappointment Timeline for Assistants, Associates, and Librarians
EHRA Performance Appraisal: Checklist
EHRA Performance Appraisal: Job Duties Outline
EHRA Performance Appraisal: Employee Self Assessment
EHRA Performance Appraisal: Performance Appraisal Document

Recruitment and Orientation

Commonly Asked Interview Questions
Request for SHRA recruitment
SHRA Hiring Process
SHRA Reference Check Form
SHRA Non-Exempt Orientation Checklist
SHRA Exempt Orientation Checklist
Search Committee Procedures
Reimbursement for Search Committee
EHRA Orientation Checklist
EHRA Credentials Verification Statement (AP2a Form)
Recommendation for EHRA Personnel Action (AP2 Form)


Adverse Weather Policy
Media Policy

Resignation and Retirement

Resignation Information
Retirement Information
Release of Employment Information

Student Supervisory Tools

Student Assistant Supervisor Handbook
Student Assistant Employment Application (.docx)
Student Assistant Employment Application (.pdf)
Student Assistant Extension Form
I-9 Handbook for Employers
I-9 List of Acceptable Documents

University Library Travel

Travel and Funding Guidelines
Travel and Funding Request Form
Travel Tips
Useful Travel Links

Volunteers and Unpaid Interns

University Policy on Volunteers, Unpaid Interns, and Visiting Scholars
Volunteer & Unpaid Intern Request Form
Release for Unpaid Volunteers and Unpaid Interns