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Electronic Records Archivist, University Library

POSITION:     Electronic Records Archivist
AVAILABLE:     November 1, 2014

The University of North Carolina at Chapel Hill seeks a creative, collaborative, enthusiastic professional for the position of Electronic Records Archivist. The individual in this position will provide leadership in managing born-digital University records and will provide expert advice and consulting to special collections and other Library staff on issues concerning born-digital collection materials.

Reporting to the University Archivist, the Electronic Records Archivist will participate in the appraisal, acquisition, management, and preservation of records of the University and UNC General Administration, with a particular focus on born-digital institutional records with historical, evidential, or administrative value to the University. The Electronic Records Archivist will work with other University Archives and Records Management Services staff on outreach to University departments on the acquisition of born-digital institutional records, and on training for University staff in the proper management of born-digital institutional records, including electronic mail.

The Archivist will participate in the development and implementation of the Library’s archival preservation standards for born-digital materials to ensure that procedures and capabilities, including those regarding appropriate content, metadata standards, and access conditions, adhere to accepted professional standards. The Electronic Records Archivist will also work closely with staff of the Carolina Digital Repository to develop specifications, and test and implement policies, tools, and workflows for ingesting and managing born-digital materials. The incumbent will participate in University committees and other groups to provide expertise on archival and preservation standards and on North Carolina public records laws and regulations governing the management and disposition of official electronic records.

Additionally, the Electronic Records Archivist will supervise graduate research assistants and interns, and will manage grant and other externally funded support for born-digital materials and electronic records management as needed. The Archivist will maintain an awareness of proposed and developing standards affecting born-digital materials, and may represent the University of North Carolina at Chapel Hill and its libraries at appropriate conferences and meetings relative to born-digital materials, electronic records management, and institutional repositories.

The Electronic Records Archivist will participate in public services with a regular weekly reference desk shift and occasional weekend desk service. The incumbent will also work with the University Archivist, Library Development, and others on fund-raising, donor relations, and grant development.

The Electronic Records Archivist will participate in Library-wide initiatives and will serve on committees and task forces. The individual in this position is expected to be active in scholarly and library professional organizations and the academic community. Demonstrated professional achievement, service, and scholarly/creative activity are required for reappointment and promotion in rank.


Required: ALA accredited master’s degree in library or information science or advanced degree in archives administration, public history or other relevant field. Coursework or experience resulting in knowledge of principles and practices governing the management and preservation of electronic records and of digital preservation theory and practice. Demonstrated project management experience. Demonstrated ability to work collaboratively with administrative staff, faculty, information technology staff, and library and curatorial staff. Knowledge of metadata standards, reformatting guidelines, and issues pertaining to institutional repositories. Superior interpersonal, communication, and writing skills. Evidence of commitment to the archival profession by memberships and participation in professional associations, and record of ongoing professional development and contribution.

Preferred: Understanding of principles of database management, enterprise architecture, and systems analysis. Administrative and supervisory experience. Superior problem solving ability. Prior academic library or higher education work experience. Grant writing and management experience.

The University and The Libraries
The University of North Carolina at Chapel Hill is the country’s oldest state university. UNC Chapel Hill has an enrollment of approximately 29,000 students, employs more than 3,500 members of the faculty, and offers 69 doctoral degrees as well as professional degrees in dentistry, medicine, pharmacy and law. The UNC Health Sciences Library is a recognized leader within the Association of Academic Health Science Libraries.  University Library collections include over 7 million volumes. The Library is a member of the Association of Research Libraries and the Center for Research Libraries. Together with the libraries at Duke University, North Carolina Central University, and North Carolina State University, the members of the Triangle Research Libraries Network (TRLN) provide services and collections to their students, faculty, and staff in support of the education, research, and service missions of the universities.

The University Library invests proudly in its employees, strives to create a diverse environment of respect and collaboration, and encourages vision and innovation.

The Region
The Triangle region is one of the most desirable places to live and work in North America and offers its residents a wide array of recreational, cultural, and intellectual activities. The mountains or the seashore are less than half day’s drive from Chapel Hill.

Salary and Benefits
This is a twelve-month academic librarian appointment; salary is commensurate with qualifications and experience. Standard state benefits of annual leave, sick leave, and State or optional retirement plan. At the University of North Carolina at Chapel Hill, librarians enjoy the benefit of academic status and are members of the faculty council.

Deadline for Application
Review of applications will begin on September 24, 2014.  Applications will be accepted until the position is filled, but preference will be given to applications received by the begin review date.

To Apply
Please visit and complete the online application. Please include a letter of application, a resume and the name, mailing address, email address, and telephone number of three professional references, one of whom must be a current supervisor.  Additionally, please indicate in your cover letter where you first learned of this position.

The University of North Carolina at Chapel Hill is an equal opportunity employer that welcomes all to apply, including protected veterans and individuals with disabilities.

Posted in Job Listing, Librarian and Administrative Positions